Busy time is a simple way to block out availability in your calendar.
For those with admin tasks, or if you simply require a break, busy time can prevent appointments from interrupting or disrupting your calendar.
How-to
Add busy time to your calendar
You can ensure appointments can only be booked when you’re available by setting up your monthly calendar availability. However, you can also mark yourself as unavailable by creating busy time in your calendar.
To add busy time to your calendar:
Go to your calendar, select the time you wish to make unavailable and click Busy time.
Confirm the date, start and end time, select a block colour and add a note, if necessary, which will appear on your calendar. You can also select to repeat a busy time, the same as you would when creating an appointment or support activity. When ready, click Add busy time.
Select & manage busy time types [Beta]
Selecting & creating busy time types is currently in beta.
When adding busy time to the calendar you can also select the type of busy time it is. There is a comprehensive list of 9 default busy times types available to choose from.
Selecting a busy time type will change the title and colour of the busy time event.
You can also add a new busy time type or edit an existing type if needed.
To do this:
Go to Settings, then Busy types.
To edit an existing busy time type, click the the three dots (•••) in the Actions column, then click Edit.
To create a new type, click +New type at the top of the page.
Enter the name of the type, select the colour, the default duration, and default note and when ready click Save.
You can edit and archive busy time types from this page at any time by clicking the the three dots (•••) in the Actions column.
Add busy time for multiple practitioners [Beta]
Adding busy time for multiple practitioners is currently in beta.
Users who have an overview of multiple practitioners' calendars can add busy time for multiple practitioners at once. For example, to schedule a weekly practice-wide meeting.
To add busy time for multiple practitioners:
On the calendar, select the time you wish to make unavailable and click Busy time.
Add the practitioners you wish to include; you can also select all practitioners or a preset group of practitioners.
Confirm the date, start and end time, select a block colour and add a note, if necessary, which will appear on your calendar. You can also select to repeat a busy time, the same as you would when creating an appointment or support activity. When ready, click Add busy time.
Edit busy time
To edit busy time:
Click the scheduled busy time in the calendar, then click Edit in the sidebar.
From there, you can edit every aspect of the session. For practitioner admins and practice managers, this includes adding or removing practitioners or practitioner groups. When finished, click Edit busy time.
Remove busy time
To remove the scheduled busy time, select the scheduled busy time in the calendar, then click Archive in the sidebar.
