Xero is world-leading online accounting software built for small business. Get a real-time view of your cash flow - Log in online anytime, anywhere on your Mac, PC, tablet or phone and see up-to-date financials. Run your business on the go - Use our mobile app to reconcile, send invoices, or create expense claims – from anywhere. Reconcile in seconds - Xero imports and categorises your latest bank transactions. Just click OK to reconcile. Get paid faster with online invoicing - Send online invoices to your customers – and get updated when they’re opened. You can sign up for a free Xero account.
This help guide will cover:
How the Xero two-way integration works
How to connect your Xero account with Splose
How to assign a specific account code for a service
How to assign a specific account code for a payment method
How the integration works
An invoice is synced with Xero when a payment is applied or marked as sent. An invoice won't be synced while it is in the draft status allowing you to make updates.
Clients and contacts
The invoice recipient (client or contact) will first be looked up in Xero to see if there's a match. If there is, the invoice will be associated with the contact. If there isn't, a new contact will be created in Xero. You can track lifetime value and generate account statements in Xero. Details like name, email, phone numbers and address are synced to Xero.
Payments applied to invoices in Splose will be synced along with item descriptions, tax rates and Xero accounts.
Chart of accounts
Accounts for all invoice item lines created in Splose is synced to Xero to ensure your ledger is accurate.
Tax rates applied to invoice item lines such as GST free, GST on income etc. are synced across to Xero.
Percentage and dollar amount discounts applied to invoice item lines are synced to Xero.
The invoice sub-total will be synced to Splose, such as including tax, excluding tax or no tax.
Tracking categories for locations and practitioners can be set up and synced to Xero.
The Xero integration makes reconciling your accounts effortless - simply match bank statement lines with transactions in Xero.
Connect your Xero account to Splose
Go to Settings, then Integrations and under Xero click Connect.
Log in to your Xero account, then select an organisation to connect to Splose and click Continue.
Your chart of accounts will be displayed in the Xero integration settings in Splose
Select a default Xero account for invoice items
Select the default account that should be assigned to invoice items. This account will be the default account used for invoice items, unless you select another account at from the service settings. This is typically a Sales or Revenue account, since it is the chart of account for income.
Select a default Xero account for payments
Select the default account that should be assigned for payments made in Xero. This account will be the default account used for payments, unless you select another account at from the payment settings. This is typically a Bank account or Clearing account, since it is the chart of account for payments received or where funds settle.
Select how to record reconciling payments from Xero
If you are taking advantage of the two-way integration and reconcile payments in Xero, then when an invoice is reconciled in Xero, the invoice in Splose will be marked as paid with this payment method. This is typically "Bank transfer" or "Direct deposit" depending on how you have set up payment types. This is simply used to mark invoices as paid in Splose.
If any invoices have failed to sync with Xero, they will be displayed under the unsynced invoices section.
Assign a specific account code for a service
Go to Settings and then Services and edit a service. Select the Xero account you wish to use for this service.
Assign a specific account code for a payment method
If you apply payments in Splose, then you can assign an individual Xero account to a payment method in Xero. For example, if you have account codes for Credit card, Medicare, HICAPS etc, you can assign account codes so that payments made in Splose can sync to the correct account codes in Xero. You can do this from Settings, Payments and clicking edit on a payment method.
Select the Xero account and click Save.
Payments made in Splose are created separately in Xero, and the payment type is added to the reference name, making reconciling easier than ever.